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OCLUG Board Minutes Jan 25, 2011

=== //Feel free to add an item of discussion to the OCLUG Board Agenda.// ===

Meeting Date: 2011-01-25 at 19:00

Location: Rolands Place

When it's an irc meeting, use: server, chatroom #oclug-board.


  • Approval of agenda
  • Tux setup planning.- AUP in process - recommend install new Wiki now
  • Approve Last Month's Board Meeting Minutes BoardMinutesNovember2010
  • Financial Report Statements next meeting
  • Panic book update(s) Reaching Out doc - feedback next meeting
  • Membership list discussed
  • Corporate address status - mail at M Richardson
  • Linux Fund CDs
    • We received a box of 220 CDs from Linux Fund, for Software Freedom Day
      • Ubuntu, Kubuntu, Fedora, PC-BSD
      • Probably should send an official thank you correspondence - John Nash to do !!
    • Discuss regular arrangement with Linux Fund, if possible¸ keeping ourselves in steady supply
    • Some of the CDs have been shared with C4C, and Ottawa Public Library (joint project with C4C) for lending out
      • Dave has kindly offered to print labels for OCLUG and C4C to affix to loaner CDs
      • Lisa sent him OCLUG promo stickers and logo
      • Arrange to share the load with Dave or compensate him for printing costs etc.?
      • Discuss arranging for a portion of future CDs to be shared with C4C and OPL on an ongoing basis
  • O'Reilly books
    • Many LUGs get free books from O'Reilly
    • Often they are used as door prizes or rewards for contributing to LUG projects
    • Need volunteer( Mike Kenzie ) to take the lead on research and set up with O'Reilly
  • Google Calendar
    • Need volunteer to keep this current with meeting announcements on the website
    • Currently done by Lisa to keep it from falling behind
    • Explore possibility of setting it up to automatically send a reminder e-mail to the announce mailing list
    • Arrangement may change depending on the website setup on new Tux
  • Review OclugBoardForwardAgenda
  • Update on action items from last Board meeting
  • Upcoming meetings AGM April
  • Membership and outreach
  • OCLUG support of Ottawa IPv6 Summit
  • Other Meeting topics

Tux Setup Planning


  • Panic book – update
    • binders
    • access passwords (which?)
    • financial info
    • corporation no. and address(es)
    • directors contact info.
    • moderators contact info. and scope
    • update mechanism – put on agenda for each month


  • Platform choice
  • Base software
    • OS
    • Apache2
    • ssh
    • php5 (??)
  • Content
  • Web material
  • AUP for users (could be via mailing list)
  • Wiki
  • other
  • Mailing lists:
    • On host: Mailman, postfix, postgreSQL, SpamAssassin or link to spam filter, other??
    • Outsourced (e.g., Freelists): ??
  • Domain forwarding

Timing and Players

  • Who?
  • When?
  • Resources?
boardminutesjanuary2011.txt · Last modified: 2015/06/09 15:23 by