OCLUG Board meeting

Date: 2013-11-20, 19:00 EST(-5:00) Location: irc://irc.oftc.net/#oclug-board

• Approval of agenda
• Approve Last Month's Board Meeting Minutes BoardMinutesAugust2013
• Committees and events
  • User Group Connect
  • Volunteers
  • L3GO
• Finance Report
• Membership list
• Government of Ontario “compliance? letter
• Other Government of Ontario items?
• Speaker pool/etc. (this is an issue with a lot of groups)
• Other Business
• Review OclugBoardForwardAgenda
• Update on action items from last Board meeting
• Upcoming meetings
• Business arising from the Board meeting

• Richard Guy Briggs
• Scott Murphy
• Aaron Wilcox
• Ian Gorman

• Cody Somerville

• All in favour

• All in favour

• User Group Connect
  • The web site updates are still pending. Scott will take care of that with tutorial assistance from Brenda. Scott has started learning some of what he needs to support it.
  • Renew the domain? Consensus is yes. $12/year.
  • Considering a next event: 3 months publicity lead time would be good. March? Late spring or early fall? Late spring is exam time. Early fall is good.
  • Shopify? Accessibility issues. No elevator. Will re-check.
  • Scott will get info and contacts for rest of committee from Rob.

• Volunteers
  • Past 3 meetings, Aaron can't get there before 19:00
  • Ian can get there at 18:00. Has made a couple of contacts before meetings, nothing this last time.
  • It needs to be reliable before it will catch on.
  • Next meeting 18:00 on Thursday December 5th, @Shopify
  • Scott added sidebar to web site.

• L3GO
  • The last meetings happened Monday Sept 9 (6?), Oct 14 (1), Nov 11 (2). We had a good conversation.
  • The next meeting is December 9th at Red Pepper Thai-Viet (434 Bank@Gladstone) for 18:30.
  • Web site? mailing list? More meeting notice? l3go.ca? l3go.org?
  • 7 days notice of reminder.
  • content: ?

• 2013-07-09: $6193.08
• Meeting at Alterna Bank Thursday August 29th @9:45, 112 Kent@Albert, Place de Ville, tower B, unit 106
• Signatories were updated.
• Aaron will contact bank about online access
• Motion to cut cheque to RGB for hosting services for Tux for Feb 2013 and Feb 2014 at $200 each. All in favour.
• Request from Aaron for domain registration items.

• No one remembers why this item was still on the agenda.

• RGB will fill out form and send in.

• None known.

• Should have 3 lined up in case someone bails
• Adrian said he's got a few things he could give some short talks on.
• Adrian has been asked if Shopify has anyone to give a talk on their dashing tool.
• alan dekok on freeradius?
• Jamal Hadi Salim on FoRCES implementations in Linux?
• Should still consider two levels of talks.
• Photo SIG and tools are currently dormant.
• Scott could do an overview of slide tools.
• IanG might do regex presentation.
• Ask MCR about local randomness people.

• panic books
• hosting fee

• Where's Cody? RGB sent LinkedIn request.
• Scott: UGC updates
• RGB didn't need to bring a lapel mic since Shopify now has one.
• Solicit a new board member (to replace Mike/Rob).

• Scott will update UGC web site once he learns tools
• Scott will renew UGC domain.
• Scott/Ian will re-check accessibility with Shopify.
• Scott will get UGC info and contacts for rest of committee from Rob.
• Ian will get to monthly meetings at 18:00 to present a consistent presence.
• RGB will send a L3GO notice out 7 days before meeting.
• Aaron will contact bank about online access
• Aaron will cut two cheques for RGB for hosting, sign and deliver at next regular meeting.
• All: Give Aaron domain registration invoices.
• RGB will fill out form and send in government compliance form.
• RGB will contact A. deKok and Jamal about talks, MCR about randomness people.
• Scott will look at slide tools and an Asterix update.
• IanG: regex talk
• Scott will contact Cody.
• Mention board and elections at next meeting, including filling vacancy.