OCLUG Board Minutes Jan 25, 2011

=== //Feel free to add an item of discussion to the OCLUG Board Agenda.// ===

Meeting Date: 2011-01-25 at 19:00

Location: Rolands Place

When it's an irc meeting, use: server oftc.net, chatroom #oclug-board.

• Approval of agenda
• Tux setup planning.- AUP in process - recommend install new Wiki now
• Approve Last Month's Board Meeting Minutes BoardMinutesNovember2010
• Financial Report Statements next meeting
• Panic book update(s) Reaching Out doc - feedback next meeting
• Membership list discussed
• Corporate address status - mail at M Richardson
• Linux Fund CDs
  • We received a box of 220 CDs from Linux Fund, for Software Freedom Day
    • Ubuntu, Kubuntu, Fedora, PC-BSD
    • Probably should send an official thank you correspondence - John Nash to do !!
  • Discuss regular arrangement with Linux Fund, if possible¸ keeping ourselves in steady supply
  • Some of the CDs have been shared with C4C, and Ottawa Public Library (joint project with C4C) for lending out
    • Dave has kindly offered to print labels for OCLUG and C4C to affix to loaner CDs
    • Lisa sent him OCLUG promo stickers and logo
    • Arrange to share the load with Dave or compensate him for printing costs etc.?
    • Discuss arranging for a portion of future CDs to be shared with C4C and OPL on an ongoing basis
• O'Reilly books
  • Many LUGs get free books from O'Reilly
  • Often they are used as door prizes or rewards for contributing to LUG projects
  • Need volunteer( Mike Kenzie ) to take the lead on research and set up with O'Reilly
• Google Calendar
  • Need volunteer to keep this current with meeting announcements on the website
  • Currently done by Lisa to keep it from falling behind
  • Explore possibility of setting it up to automatically send a reminder e-mail to the announce mailing list
  • Arrangement may change depending on the website setup on new Tux
• Review OclugBoardForwardAgenda
• Update on action items from last Board meeting
• Upcoming meetings AGM April
• Membership and outreach
• OCLUG support of Ottawa IPv6 Summit
• Other Meeting topics

• Panic book – update
  • binders
  • access passwords (which?)
  • financial info
  • corporation no. and address(es)
  • directors contact info.
  • moderators contact info. and scope
  • update mechanism – put on agenda for each month

• Platform choice
• Base software
  • OS
  • Apache2
  • ssh
  • php5 (??)

• Content
• Web material
• AUP for users (could be via mailing list)
• Wiki
• other

• Mailing lists:
  • On host: Mailman, postfix, postgreSQL, SpamAssassin or link to spam filter, other??
  • Outsourced (e.g., Freelists): ??

• Domain forwarding

• Who?
• When?
• Resources?