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boardminutesnovember2013 [2015/06/09 15:23] (current)
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 +====== OCLUG Board meeting ======
 +
 +Date: 2013-11-20, 19:00 EST(-5:00)
 +Location: irc://​irc.oftc.net/#​oclug-board
 +
 +===== Agenda =====
 +   * Approval of agenda
 +   * Approve Last Month'​s Board Meeting Minutes [[:​BoardMinutesAugust2013]]
 +   * Committees and events ​                                                     ​
 +     * User Group Connect ​                                           ​
 +     * Volunteers ​                                                   ​
 +     * L3GO                                                          ​
 +   * Finance Report ​                                                       ​
 +   * Membership list                                                       
 +   * Government of Ontario "​compliance?​ letter ​                            
 +   * Other Government of Ontario items? ​                                   ​
 +   * Speaker pool/etc. (this is an issue with a lot of groups) ​            
 +   * Other Business ​                   ​
 +   * Review OclugBoardForwardAgenda
 +   * Update on action items from last Board meeting
 +   * Upcoming meetings
 +   * Business arising from the Board meeting
 +
 +===== Attendance =====
 +  * Richard Guy Briggs
 +  * Scott Murphy
 +  * Aaron Wilcox
 +  * Ian Gorman
 +
 +===== AWOL =====
 +  * Cody Somerville
 +
 +===== Approval of agenda =====
 +  * All in favour
 +
 +===== Approve Last meeting'​s minutes =====
 +  * All in favour
 +
 +===== Committees =====
 +  * User Group Connect
 +    * The web site updates are still pending. ​ Scott will take care of that with tutorial assistance from Brenda. ​ Scott has started learning some of what he needs to support it.
 +    * Renew the domain? ​ Consensus is yes.  $12/year.
 +    * Considering a next event: 3 months publicity lead time would be good.  March? ​ Late spring or early fall?  Late spring is exam time.  Early fall is good.
 +    * Shopify? ​ Accessibility issues. ​ No elevator. ​ Will re-check.
 +    * Scott will get info and contacts for rest of committee from Rob.
 +
 +  * Volunteers
 +    * Past 3 meetings, Aaron can't get there before 19:00
 +    * Ian can get there at 18:​00. ​ Has made a couple of contacts before meetings, nothing this last time.
 +    * It needs to be reliable before it will catch on.
 +    * Next meeting 18:00 on Thursday December 5th, @Shopify
 +    * Scott added sidebar to web site.
 +
 +  * L3GO
 +    * The last meetings happened Monday Sept 9 (6?), Oct 14 (1), Nov 11 (2).  We had a good conversation.
 +    * The next meeting is December 9th at Red Pepper Thai-Viet (434 Bank@Gladstone) for 18:30.
 +    * Web site?  mailing list?  More meeting notice? ​ l3go.ca? ​ l3go.org?
 +    * 7 days notice of reminder.
 +    * content: ?
 +
 +===== Finance =====
 +  * 2013-07-09: $6193.08
 +  * Meeting at Alterna Bank Thursday August 29th @9:45, 112 Kent@Albert,​ Place de Ville, tower B, unit 106
 +  * Signatories were updated.
 +  * Aaron will contact bank about online access
 +  * Motion to cut cheque to RGB for hosting services for Tux for Feb 2013 and Feb 2014 at $200 each.  All in favour.
 +  * Request from Aaron for domain registration items.
 +
 +===== Membership list =====
 +  * No one remembers why this item was still on the agenda.
 +
 +===== Government of Ontario "​compliance?​ letter =====
 +  * RGB will fill out form and send in.
 +
 +===== Other Government of Ontario items? =====
 +  * None known.
 +
 +===== Speaker pool/etc. (this is an issue with a lot of groups) =====
 +  * Should have 3 lined up in case someone bails
 +  * Adrian said he's got a few things he could give some short talks on.
 +  * Adrian has been asked if Shopify has anyone to give a talk on their dashing tool.
 +  * alan dekok on freeradius?
 +  * Jamal Hadi Salim on FoRCES implementations in Linux?
 +  * Should still consider two levels of talks.
 +  * Photo SIG and tools are currently dormant.
 +  * Scott could do an overview of slide tools.
 +  * IanG might do regex presentation.
 +  * Ask MCR about local randomness people.
 +
 +===== Review OclugBoardForwardAgenda =====
 +  * panic books
 +  * hosting fee
 +
 +===== Update on action items from last Board meeting =====
 +  * Where'​s Cody?  RGB sent LinkedIn request.
 +  * Scott: UGC updates
 +  * RGB didn't need to bring a lapel mic since Shopify now has one.
 +  * Solicit a new board member (to replace Mike/Rob).
 +
 +===== Meeting adjourned at 21:55. =====
 +
 +===== Action items =====
 +  * Scott will update UGC web site once he learns tools
 +  * Scott will renew UGC domain.
 +  * Scott/Ian will re-check accessibility with Shopify.
 +  * Scott will get UGC info and contacts for rest of committee from Rob.
 +  * Ian will get to monthly meetings at 18:00 to present a consistent presence.
 +  * RGB will send a L3GO notice out 7 days before meeting.
 +  * Aaron will contact bank about online access
 +  * Aaron will cut two cheques for RGB for hosting, sign and deliver at next regular meeting.
 +  * All: Give Aaron domain registration invoices.
 +  * RGB will fill out form and send in government compliance form.
 +  * RGB will contact A. deKok and Jamal about talks, MCR about randomness people.
 +  * Scott will look at slide tools and an Asterix update.
 +  * IanG: regex talk
 +  * Scott will contact Cody.
 +  * Mention board and elections at next meeting, including filling vacancy.
 +
  
boardminutesnovember2013.txt ยท Last modified: 2015/06/09 15:23 (external edit)