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boardminutesmarch2012 [2015/06/09 15:23] (current)
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 +Board meeting ​ -  March 8, 2012
 +
 +===== New board members=====
 +- We want to approach prospective board members now, or soon.
 +- Names                  Who will contact them
 +  - Adrian ​              Aaron
 +  - Scott Murphy ​        John Nash
 +  - Kris Williamson ​     Rob Echlin
 +
 +===== AGM agenda outline=====
 +1) Financial report
 +
 +2) Annual report
 +
 +3) Future of OCLUG
 +Present some ideas for the direction of OCLUG
 +  - ask for help deciding
 +  - ask for volunteers to help run events ​
 +  - ask for volunteeers for other specific tasks
 +
 +4) Election
 +
 +5) Games (OK, we didn't actually say that at the meeting)
 +
 +6) Beer SIG
 +
 +===== List of members=====
 +We will start with the existing list from last year
 +and do the same thing with it:
 +- mail everyone on the list
 +- ask them to reply if they still want to be on the list
 +- announce on the OCLUG list
 +- announce on the OCLUG site
 +
 +===== General notes=====
 +- The soft copy of the panic book is on the server
 +
 +===== Possible events=====
 +====== Big meeting of many Ottawa Software community clubs======
 +- Software Freedom Day is Sat Sept 15
 +- Start now
 +  - find spaces, scout them
 +    - desireable (says Rob)
 +      - power outlets near sides of room
 +      - overhead projector
 +      - sound system so each club can do a presentation once during the day (or 2x?)
 +      - A big hall would work
 +      - tables for each club
 +      - chairs for 50 people near presentation area
 +    - suggested locations
 +      - SITE - Engineering building at U of O
 +      - Desmarais Building at U of O
 +      - New building at Algonquin - they have a big eating area there
 +      - a hall
 +  - Funding
 +    - We can pay $500 for the first one
 +    - Clubs may be willing to donate $100 each next time
 +    - corporate sponsors?
 +    ​
 +====== Hack fest======
 +- with Group 51
 +- people hacking at the server get to be on the overhead
 +- someone explaining what they are doing
 +
 +====== Small meetings to help people with computer problems======
 +- Umi Cafe is one location
 +- sign on a stick
 +- contact seniors groups and condos in the area
 +- different locations
 +
 +===== Promoting OCLUG meetings=====
 +- find speakers in advance
 +- posters -> consdiered maybe too labor intensive
 +- post to lists of other Ottawa groups
 +  - need volunteers to help with that
 +- post to our Google+, Twitter, Facebook
 +  - post with just one command if possible
 +  - John Taylor volunteered to do it - he has the software, he thinks.
 +    - needs passwords
 +    - needs something to post
 +    - may be able to post to groups as above, also?
 +
 +
 +===== Plan B =====
 +WE discussed, briefly, options if we do not get a full slate of board members
 +- Meetings have fewer attending
 +- getting a Quorum at board meetings is an issue
 +- many members are active online but do not attend meetings in person
 +
 +Options:
 +- fold
 +  - decide how to dispose of the money
 +  - pay someone to host the site and the mail list for 5 years and pay them?
 +- revise our organization to do fewer things to deal with fewer people to do them
 +  - small meetings with no speakers
 +  - fewer meetings per year
 +- work with C4C on volunteerism stuff
 +
 +===== Other=====
 +Donations from March meeting were passed to the treasurer.
 +$40
 +
 +- Did not discuss minutes of December meeting
 +
  
boardminutesmarch2012.txt ยท Last modified: 2015/06/09 15:23 (external edit)