boardminutesmarch2012
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— | boardminutesmarch2012 [2015/06/09 15:23] (current) – created - external edit 127.0.0.1 | ||
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+ | Board meeting | ||
+ | |||
+ | ===== New board members===== | ||
+ | - We want to approach prospective board members now, or soon. | ||
+ | - Names Who will contact them | ||
+ | - Adrian | ||
+ | - Scott Murphy | ||
+ | - Kris Williamson | ||
+ | |||
+ | ===== AGM agenda outline===== | ||
+ | 1) Financial report | ||
+ | |||
+ | 2) Annual report | ||
+ | |||
+ | 3) Future of OCLUG | ||
+ | Present some ideas for the direction of OCLUG | ||
+ | - ask for help deciding | ||
+ | - ask for volunteers to help run events | ||
+ | - ask for volunteeers for other specific tasks | ||
+ | |||
+ | 4) Election | ||
+ | |||
+ | 5) Games (OK, we didn't actually say that at the meeting) | ||
+ | |||
+ | 6) Beer SIG | ||
+ | |||
+ | ===== List of members===== | ||
+ | We will start with the existing list from last year | ||
+ | and do the same thing with it: | ||
+ | - mail everyone on the list | ||
+ | - ask them to reply if they still want to be on the list | ||
+ | - announce on the OCLUG list | ||
+ | - announce on the OCLUG site | ||
+ | |||
+ | ===== General notes===== | ||
+ | - The soft copy of the panic book is on the server | ||
+ | |||
+ | ===== Possible events===== | ||
+ | ====== Big meeting of many Ottawa Software community clubs====== | ||
+ | - Software Freedom Day is Sat Sept 15 | ||
+ | - Start now | ||
+ | - find spaces, scout them | ||
+ | - desireable (says Rob) | ||
+ | - power outlets near sides of room | ||
+ | - overhead projector | ||
+ | - sound system so each club can do a presentation once during the day (or 2x?) | ||
+ | - A big hall would work | ||
+ | - tables for each club | ||
+ | - chairs for 50 people near presentation area | ||
+ | - suggested locations | ||
+ | - SITE - Engineering building at U of O | ||
+ | - Desmarais Building at U of O | ||
+ | - New building at Algonquin - they have a big eating area there | ||
+ | - a hall | ||
+ | - Funding | ||
+ | - We can pay $500 for the first one | ||
+ | - Clubs may be willing to donate $100 each next time | ||
+ | - corporate sponsors? | ||
+ | | ||
+ | ====== Hack fest====== | ||
+ | - with Group 51 | ||
+ | - people hacking at the server get to be on the overhead | ||
+ | - someone explaining what they are doing | ||
+ | |||
+ | ====== Small meetings to help people with computer problems====== | ||
+ | - Umi Cafe is one location | ||
+ | - sign on a stick | ||
+ | - contact seniors groups and condos in the area | ||
+ | - different locations | ||
+ | |||
+ | ===== Promoting OCLUG meetings===== | ||
+ | - find speakers in advance | ||
+ | - posters -> consdiered maybe too labor intensive | ||
+ | - post to lists of other Ottawa groups | ||
+ | - need volunteers to help with that | ||
+ | - post to our Google+, Twitter, Facebook | ||
+ | - post with just one command if possible | ||
+ | - John Taylor volunteered to do it - he has the software, he thinks. | ||
+ | - needs passwords | ||
+ | - needs something to post | ||
+ | - may be able to post to groups as above, also? | ||
+ | |||
+ | |||
+ | ===== Plan B ===== | ||
+ | WE discussed, briefly, options if we do not get a full slate of board members | ||
+ | - Meetings have fewer attending | ||
+ | - getting a Quorum at board meetings is an issue | ||
+ | - many members are active online but do not attend meetings in person | ||
+ | |||
+ | Options: | ||
+ | - fold | ||
+ | - decide how to dispose of the money | ||
+ | - pay someone to host the site and the mail list for 5 years and pay them? | ||
+ | - revise our organization to do fewer things to deal with fewer people to do them | ||
+ | - small meetings with no speakers | ||
+ | - fewer meetings per year | ||
+ | - work with C4C on volunteerism stuff | ||
+ | |||
+ | ===== Other===== | ||
+ | Donations from March meeting were passed to the treasurer. | ||
+ | $40 | ||
+ | |||
+ | - Did not discuss minutes of December meeting | ||
+ | |||
boardminutesmarch2012.txt · Last modified: 2015/06/09 15:23 by 127.0.0.1