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boardminutesjuly2013 [2015/06/09 15:23] (current)
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 +====== OCLUG Board meeting ======
 +
 +Date: 2013-07-31, 19:30
 +Location: RGB's house
 +
 +===== Agenda =====
 +  * Committes 
 +    * User Group Connect
 +    * Volunteers
 +    * L3GO
 +  * Servers
 +  * Finance Report 
 +  * AGM, Election, Membership lists
 +  * Update board of directors with Govt. of Ont.
 +  * Other Business
 +
 +===== Attendance =====
 +  * Richard Guy Briggs
 +  * Scott Murphy
 +  * Aaron Wilcox
 +
 +===== Regrets =====
 +  * Rob Echlin
 +  * Cody Somerville
 +
 +===== AWOL =====
 +  * Ian Gorman
 +
 +===== Committees =====
 +  * Volunteers
 +    * Meeting 18:00 on June 6th @Shopify.
 +    * It did happen.
 +    * Next meeting 18:00 on Tuesday August 6th, @Shopify
 +
 +  * User Group Connect
 +    * Rob will provide a report to the OCLUG board.  Still pending.
 +    * The web site updates are still pending.  Scott will take care of that.
 +
 +  * L3GO
 +    * The last meetings happened Monday June 10th, July 12 with 6 people attending.
 +    * The next meeting is August 12th at Red Pepper Thai-Viet (434 Bank@Gladstone) for 18:30.
 +
 +===== Servers =====
 +  * Mailing lists:
 +    * 14, many not in use, many not visible
 +    * this was not fully dealt with last month, new email sent to address.
 +      * linux
 +      * oclug-board
 +      * photography-sig
 +      * linux-novice -- repurpose this list for the volunteers committee -- password changed for Aaron
 +      * mailman
 +      * oclug -- deprecated, 1-2 messages per month -- disabled
 +      * oclug-announce
 +      * oclug-events -- merged with announce (redirected)
 +      * oclug-test
 +      * oclug-www
 +      * oclug-www-errors -- disabled, redirected to oclug-www
 +      * offtopic -- disabled
 +      * ottawa-school-of-it ottawa/pythian tinkpen, mcr, rthurkal -- disabled
 +      * sysadmin
 +
 +  * Following up on the April 2012 meeting, a utilities payment is due.
 +
 +===== Finance Report =====
 +  * Nothing to report.
 +  * Aaron has volunteered to be treasurer.
 +  * An annual financial statement is overdue to the membership.
 +  * We need to go in to update signatories.
 +
 +===== Improving meetings =====
 +    * Meeting format review
 +      * breakout group pre-announcements
 +      * have topic leaders direct the discussion
 +      * lightning talk
 +    * add regular board meeting item to review future meeting topics
 +
 +===== Other Business =====
 +  * AGM:
 +    * RGB received membership list from Scott.
 +    * Cody volunteers to audit the letters patent and by-laws.
 +    * RGB will get copies of the letters patent and by-laws from MCR.
 +
 +===== Meeting adjourned at 21:01. =====
 +
  
boardminutesjuly2013.txt ยท Last modified: 2015/06/09 15:23 (external edit)