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agenda_current [2020/05/06 21:40] external edit
agenda_current [2020/07/02 07:35] (current)
jcnash [Thursday July 02, 2020]
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 */ */
-==== Thursday May 07, 2020 ====+==== Thursday July 02, 2020 ====
 === Venue === === Venue ===
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 === Meeting Agenda === === Meeting Agenda ===
-== Annual General Meeting ==+When: Thursday, July 2, 2020 
 +Time: 19:00 
 +Where: jitsi video conference (details to follow)
-Once a year we must "elect"new Board. In recent years we have not had to refuse any nominationsince we have some flexibility in our numbers. This year all current Board members have indicated a willingness to remainOur duties are fairly light:+As per our new normal, we will utilize jitsi for our meeting.
-  * Maintain the website +This month we have two talks, a main one and a follow-up to last month.
-  * Maintain the mailing list +
-  * Organize meetings and speakers (our biggest task)+
-The current Board slate is [[bdstuff:oclugboardelection2020]]+The talk will be an energetic op-ed on the failure of design methodologies from Tug. Prepare to be entertained/appalled/etc. I do not know the details and think the mystery is more of a draw than the details would be.
-To at least pay lip service to the AGM requirements, we need 25 people who are online to direct message our secretary with their email address either before or during during the AGM. His nick should be talesian.+The second one will be much shorter and is a bit of a follow-up on the talk from last month driven by the post-meeting chat on conferencing gear 
-If that doesn't work, we will try something else in June.+Meeting Details:
-So rather than spend time writing things out at the AGM, we have the same people willing to be in the board. If  someone else wants to be on the board, feel free to self-nominate prior to the AGM, or at the beginning of the AGM.  There will be an opportunity to do so.+The meeting URL and code words will be emailed around 18:30 so there is a potential for some social time prior to getting started.
-A single item for voting on at the AGM:+Rules/Procedures/Common-Sense:
-  * Reduce the size of the quorum for an electionGiven how much begging we have had to do in the past to get the 25 namesI want to reduce it to 10 If we can't get 10 people to attend the next AGM in personthen we have little reason to continue as a registered non-profit corpThat is a potential discussion item for the futureWe consistently get 10+ people at physical meetings but not always 15That makes 10 a reasonable number to manage.+Similar to last time, your output video and audio will be disabled when you joinIn order to make sure the experience is a reasonable one for all involvedthe presenter will share their screen-window-whatever they are comfortable with and you will see it quite clearlyRather than unmute, pressing your space bar is supposed to unmute your microphone while pressedso you can try that to ask questionsThere is also the chat window, but when it is active it obscures part of the screenFeel free to post questions and as opportunity presents itself and the presenter notices, they will get answeredAfter the presentation is completed, feel free to unmute and have a normal voice/video Q&A.
-After the AGMwe will have a "normal" meeting. Given the uncertain state of future meetings, I am thinking that we will end up on an open source platform for meetings for quite some time yet. We are going to use jitsi this month for the talk portion. In order to make it easy for the presenter, the service will be moderated. The info will be given on the IRC channel after the AGM.+[[agenda_20200604|June 42020]]
-The AGM will be held on the #oclug channel +[[agenda_20200507|May 72020]]
- +
-   - Secure IRC: ircs:// +
-   - Regular IRC: irc:// +
-   - Browser URL: +
- +
-Pick a nickname and join #oclug +
- +
-== Discussions == +
- +
-This will be our first video meetso we are going to be less ambitious than usual. +
- +
-  * Tug Williams has a talk for us. We have some new protocols for that, so there will only be a single talk this month. +
- +
-Your output video and audio will be disabled when you join. In order to make sure the experience is a reasonable one for all involved, the presenter will share their screen/window/whatever they are comfortable with and you will see it quite clearly if the test we did are any indicator. Since we do not know how many will be viewing, it will be a little hard to manage questions, so if you have them, feel free to ask them in the chat window. Since the person doing the presentation will not be reading the chat window, the moderator will read the questions out. +
- +
-This should keep it manageable. After the representation is finished, I'll stop muting all but the presenter. We can even try enabling video to see how good/bad it is. There will only be the one talk this month, as we don't know how well it will go. +
- +
-This format is subject to evolution, as I expect that video conference software will undergo some rapid improvement over the next few months given the demand currently out there. Not that I'm recommending them, but I saw a note that Zoom is currently processing just shy of 280PiB of data/month. I have no idea what services like Netflix and Disney+ are processing, but the demands have gone up considerably. +
- +
-In June, we may give big blue button a try. That take a little more effort to install than jitsi, so I went with the easier of the two for the first attempt.+
agenda_current.1588815618.txt.gz · Last modified: 2020/05/06 21:40 by