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--- agenda_20200102 [2020/01/01 18:41] – external edit 127.0.0.1
+++ agenda_20200102 [2022/04/21 12:24] (current) – [Thursday Jan 2, 2020] jcnash
@@ Line 17: / Line 17: @@
 ==== Thursday Jan 2, 2020 ====
-==== Thursday Jan 2, 2020 ====
+==== Linux Ottawa Annual General Meeting - Thursday April 7, 2022 ====
 === Venue ===
@@ Line 34: / Line 34: @@
   * If we have extra time, we can discuss potential future talks.
   * Reminder that our AGM is in April. If you wish to serve on the board, feel free to self-nominate.
+Meeting will be online via jitsi with the following link and code:
+https://six.linux-ottawa.org/LinuxOttawa20220407
+AGM portion:
+Key business:
+- election of board members
+- reports on activities and finance
+- discussion of priorities for Linux Ottawa activities
+- discussion of group services and how to maintain them
+Proxies: If you cannot participate, please send a proxy using the form
+at the bottom of this email. The target number we need is 15 people/proxies.
+Meeting background information.
+Board: Several board members have other obligations and have decided
+to step down. Tug Williams, Ian Gorman and John Nash have agreed to
+stay on. That is a minimal quorum for the Board. We can definitely use
+some more members to give wider experience and opinions.
+Priorities for Linux Ottawa activities: It appears that the mailing list
+is our most valued service and well-used. Our monthly meetings get reasonable
+participation online (and previously in person). At the present, there is
+uncertainty as to the wisdom of returning to in-person meetings from a health
+perspective. Moreover, having set up the infrastructure for virtual meetings,
+the Board has noted that arrangements for meetings are less effort than those
+for in-person ones, and also cost less in financial terms.
+Other activities -- for example a club distro, outreach activities -- have
+had verbal support but no serious commitment of effort. Should we simply list
+them as activities we will support as and when there is member buy-in?
+Group services: We need volunteers -- preferably small teams -- to maintain
+our services. We have a Linux Ottawa virtual server, so must maintain and
+back it up. To simplify the operation, we present only our Dokuwiki instance.
+Our mailing list is not fully standards-compliant. We had a member who
+undertook to set up a Mailman3 list service. However, that person has stopped
+communicating and we have not been able to determine the reason. With covid
+and convoys, we reserve judgement pending more information. However, our
+mailing list could use some work, and that will not happen without some
+members stepping up to the plate.
+We also welcome contributions to our monthly meetings. The format of one
+or two topics with a presentation and discussion seems to work. The presentations
+do not need to be from an "expert", but are points of departure for increasing
+understanding of different tools or situations.
+Meeting portion of the evening:
+We have one talk scheduled so far. John will lead a discussion on "Video formats
+and conversion” after the AGM portion is completed. There may be a second talk,
+depending on available time and availability. Topic “to be determined” at this point.
+-----------------------------
+Proxy Instructions…
+-----------------------------
+Proxies can be registered by sending an email to either John Nash (john dot
+nash at uottawa dot ca) or Scott Murphy (scott dot murphy at linux dash ottawa
+dot org) prior to 17:00 on Wednesday, April 6, 2022 so that we have a record
+prior to the election. The email should be in the form of the example in the
+bylaws, replicated below:
+----cut——
+OTTAWA CANADA LINUX USERS GROUP Proxy Appointment
+The undersigned member of the OTTAWA CANADA LINUX USERS GROUP hereby
+appoints _________________________ of _________________________ or
+failing in person appointed above, _________________________ of
+_________________________ as the proxy of the undersigned to attend and
+act at the OCLUG meeting to be held on the day of _________________________,
+and at any adjournment thereof in the same manner, to the same extent and
+with the same power as if the undersigned were present.
+Dated this day of _________________________.
+Legal name of Member: _________________________.
+Email address of Member: _________________________.
+—cut—
+At the request of another board member to ensure the above makes sense,
+the following is an example of filled out example would look something like:
+OTTAWA CANADA LINUX USERS GROUP Proxy Appointment
+The undersigned member of the OTTAWA CANADA LINUX USERS GROUP hereby
+appoints Scott Murphy of Ottawa or failing in person appointed above,
+John Nash of Ottawa as the proxy of the undersigned to attend and
+act at the OCLUG meeting to be held on the day of April 9, 2020,
+and at any adjournment thereof in the same manner, to the same extent and
+with the same power as if the undersigned were present.
+Dated this day of _April_6,_2022_.
+Legal name of Member: _Tux_T._Penguin_.
+Email address of Member: _tux@linux-ottawa.org_.