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agenda_20200102 [2020/01/01 18:41]
127.0.0.1 external edit
agenda_20200102 [2022/04/21 12:24] (current)
jcnash [Thursday Jan 2, 2020]
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 ==== Thursday Jan 2, 2020 ==== ==== Thursday Jan 2, 2020 ====
-==== Thursday Jan 22020 ====+==== Linux Ottawa Annual General Meeting - Thursday April 72022 ====
  
 === Venue === === Venue ===
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   * If we have extra time, we can discuss potential future talks.   * If we have extra time, we can discuss potential future talks.
   * Reminder that our AGM is in April. If you wish to serve on the board, feel free to self-nominate.   * Reminder that our AGM is in April. If you wish to serve on the board, feel free to self-nominate.
 +
 +
 +
 +
 +Meeting will be online via jitsi with the following link and code:
 +
 +https://six.linux-ottawa.org/LinuxOttawa20220407
 +
 +
 +AGM portion:
 +
 +Key business:
 +- election of board members
 +- reports on activities and finance
 +- discussion of priorities for Linux Ottawa activities
 +- discussion of group services and how to maintain them
 +
 +Proxies: If you cannot participate, please send a proxy using the form
 +at the bottom of this email. The target number we need is 15 people/proxies.
 +
 +
 +Meeting background information.
 +
 +Board: Several board members have other obligations and have decided
 +to step down. Tug Williams, Ian Gorman and John Nash have agreed to
 +stay on. That is a minimal quorum for the Board. We can definitely use
 +some more members to give wider experience and opinions.
 +
 +Priorities for Linux Ottawa activities: It appears that the mailing list
 +is our most valued service and well-used. Our monthly meetings get reasonable
 +participation online (and previously in person). At the present, there is
 +uncertainty as to the wisdom of returning to in-person meetings from a health
 +perspective. Moreover, having set up the infrastructure for virtual meetings,
 +the Board has noted that arrangements for meetings are less effort than those
 +for in-person ones, and also cost less in financial terms.
 +
 +Other activities -- for example a club distro, outreach activities -- have
 +had verbal support but no serious commitment of effort. Should we simply list
 +them as activities we will support as and when there is member buy-in?
 +
 +Group services: We need volunteers -- preferably small teams -- to maintain
 +our services. We have a Linux Ottawa virtual server, so must maintain and
 +back it up. To simplify the operation, we present only our Dokuwiki instance.
 +
 +Our mailing list is not fully standards-compliant. We had a member who
 +undertook to set up a Mailman3 list service. However, that person has stopped
 +communicating and we have not been able to determine the reason. With covid
 +and convoys, we reserve judgement pending more information. However, our
 +mailing list could use some work, and that will not happen without some
 +members stepping up to the plate.
 +
 +We also welcome contributions to our monthly meetings. The format of one
 +or two topics with a presentation and discussion seems to work. The presentations
 +do not need to be from an "expert", but are points of departure for increasing
 +understanding of different tools or situations.
 +
 +
 +Meeting portion of the evening:
 +
 +We have one talk scheduled so far. John will lead a discussion on "Video formats
 +and conversion” after the AGM portion is completed. There may be a second talk,
 +depending on available time and availability. Topic “to be determined” at this point.
 +
 +
 +-----------------------------
 +Proxy Instructions…
 +-----------------------------
 +
 +Proxies can be registered by sending an email to either John Nash (john dot
 +nash at uottawa dot ca) or Scott Murphy (scott dot murphy at linux dash ottawa
 +dot org) prior to 17:00 on Wednesday, April 6, 2022 so that we have a record
 +prior to the election. The email should be in the form of the example in the
 +bylaws, replicated below:
 +
 +----cut——
 +
 +OTTAWA CANADA LINUX USERS GROUP Proxy Appointment
 +
 +The undersigned member of the OTTAWA CANADA LINUX USERS GROUP hereby
 +appoints _________________________ of _________________________ or
 +failing in person appointed above, _________________________ of
 +_________________________ as the proxy of the undersigned to attend and
 +act at the OCLUG meeting to be held on the day of _________________________,
 +and at any adjournment thereof in the same manner, to the same extent and
 +with the same power as if the undersigned were present.
 +
 +Dated this day of _________________________.
 +
 +Legal name of Member: _________________________.
 +
 +Email address of Member: _________________________.
 +
 +—cut—
 +
 +At the request of another board member to ensure the above makes sense,
 +the following is an example of filled out example would look something like:
 +
 +
 +OTTAWA CANADA LINUX USERS GROUP Proxy Appointment
 +
 +The undersigned member of the OTTAWA CANADA LINUX USERS GROUP hereby
 +appoints Scott Murphy of Ottawa or failing in person appointed above,
 +John Nash of Ottawa as the proxy of the undersigned to attend and
 +act at the OCLUG meeting to be held on the day of April 9, 2020,
 +and at any adjournment thereof in the same manner, to the same extent and
 +with the same power as if the undersigned were present.
 +
 +Dated this day of _April_6,_2022_.
 +
 +Legal name of Member: _Tux_T._Penguin_.
 +
 +Email address of Member: _tux@linux-ottawa.org_.
 +
  
  
agenda_20200102.txt · Last modified: 2022/04/21 12:24 by jcnash