====== OCLUG Board meeting ======

Date: 2013-11-20, 19:00 EST(-5:00)
Location: irc://irc.oftc.net/#oclug-board

===== Agenda =====
   * Approval of agenda
   * Approve Last Month's Board Meeting Minutes [[:BoardMinutesAugust2013]]
   * Committees and events                                                      
     * User Group Connect                                            
     * Volunteers                                                    
     * L3GO                                                          
   * Finance Report                                                        
   * Membership list                                                       
   * Government of Ontario "compliance? letter                             
   * Other Government of Ontario items?                                    
   * Speaker pool/etc. (this is an issue with a lot of groups)             
   * Other Business                    
   * Review OclugBoardForwardAgenda
   * Update on action items from last Board meeting
   * Upcoming meetings
   * Business arising from the Board meeting

===== Attendance =====
  * Richard Guy Briggs
  * Scott Murphy
  * Aaron Wilcox
  * Ian Gorman

===== AWOL =====
  * Cody Somerville

===== Approval of agenda =====
  * All in favour

===== Approve Last meeting's minutes =====
  * All in favour

===== Committees =====
  * User Group Connect
    * The web site updates are still pending.  Scott will take care of that with tutorial assistance from Brenda.  Scott has started learning some of what he needs to support it.
    * Renew the domain?  Consensus is yes.  $12/year.
    * Considering a next event: 3 months publicity lead time would be good.  March?  Late spring or early fall?  Late spring is exam time.  Early fall is good.
    * Shopify?  Accessibility issues.  No elevator.  Will re-check.
    * Scott will get info and contacts for rest of committee from Rob.

  * Volunteers
    * Past 3 meetings, Aaron can't get there before 19:00
    * Ian can get there at 18:00.  Has made a couple of contacts before meetings, nothing this last time.
    * It needs to be reliable before it will catch on.
    * Next meeting 18:00 on Thursday December 5th, @Shopify
    * Scott added sidebar to web site.

  * L3GO
    * The last meetings happened Monday Sept 9 (6?), Oct 14 (1), Nov 11 (2).  We had a good conversation.
    * The next meeting is December 9th at Red Pepper Thai-Viet (434 Bank@Gladstone) for 18:30.
    * Web site?  mailing list?  More meeting notice?  l3go.ca?  l3go.org?
    * 7 days notice of reminder.
    * content: ?

===== Finance =====
  * 2013-07-09: $6193.08
  * Meeting at Alterna Bank Thursday August 29th @9:45, 112 Kent@Albert, Place de Ville, tower B, unit 106
  * Signatories were updated.
  * Aaron will contact bank about online access
  * Motion to cut cheque to RGB for hosting services for Tux for Feb 2013 and Feb 2014 at $200 each.  All in favour.
  * Request from Aaron for domain registration items.

===== Membership list =====
  * No one remembers why this item was still on the agenda.

===== Government of Ontario "compliance? letter =====
  * RGB will fill out form and send in.

===== Other Government of Ontario items? =====
  * None known.

===== Speaker pool/etc. (this is an issue with a lot of groups) =====
  * Should have 3 lined up in case someone bails
  * Adrian said he's got a few things he could give some short talks on.
  * Adrian has been asked if Shopify has anyone to give a talk on their dashing tool.
  * alan dekok on freeradius?
  * Jamal Hadi Salim on FoRCES implementations in Linux?
  * Should still consider two levels of talks.
  * Photo SIG and tools are currently dormant.
  * Scott could do an overview of slide tools.
  * IanG might do regex presentation.
  * Ask MCR about local randomness people.

===== Review OclugBoardForwardAgenda =====
  * panic books
  * hosting fee

===== Update on action items from last Board meeting =====
  * Where's Cody?  RGB sent LinkedIn request.
  * Scott: UGC updates
  * RGB didn't need to bring a lapel mic since Shopify now has one.
  * Solicit a new board member (to replace Mike/Rob).

===== Meeting adjourned at 21:55. =====

===== Action items =====
  * Scott will update UGC web site once he learns tools
  * Scott will renew UGC domain.
  * Scott/Ian will re-check accessibility with Shopify.
  * Scott will get UGC info and contacts for rest of committee from Rob.
  * Ian will get to monthly meetings at 18:00 to present a consistent presence.
  * RGB will send a L3GO notice out 7 days before meeting.
  * Aaron will contact bank about online access
  * Aaron will cut two cheques for RGB for hosting, sign and deliver at next regular meeting.
  * All: Give Aaron domain registration invoices.
  * RGB will fill out form and send in government compliance form.
  * RGB will contact A. deKok and Jamal about talks, MCR about randomness people.
  * Scott will look at slide tools and an Asterix update.
  * IanG: regex talk
  * Scott will contact Cody.
  * Mention board and elections at next meeting, including filling vacancy.