= OCLUG Board Minutes Nov 16, 2010 =

 **Meeting Date:**  2010-11-16 at 19:00

**Location**:  Eric's (in Carp)

Present: all board members.

===== Agenda =====

  * Approval of agenda
     Moved: LL, seconded EB. Approved.

  * Approve Last Month's Board Meeting Minutes [[:BoardMinutesOctober2010]]
     Moved: RR, Seconded MK. Approved.

  * Financial Report
     Nov. meeting: $45.75
     JN expense 20.99 for linux-ottawa.org domain.

  * Panic book update(s)
     #1 = LL, #2 = JST, #3 = EB, #4 = JN, #5 = MK, #6 = RR
     Thanks to LL for initial content.

  * Corporate address status
     MCR says he has been getting mail. JN/LL to check with MCR at IPv6 meeting.


  * Review OclugBoardForwardAgenda
     - possible collaboration with C4C to generate suitable Randal Leavitt memorial
     - speakers 
           MCR (virtual desktops)
           Matthew Bastian (?? topic) EB to ask
           Ivo Mokros (?? topic)      EB to ask
           February: Lisa wiki stuff
           Panel on Grub2 (who?)
     - rooms
           RR will ask R Hagemeyer

     - Investigation of rooms for special events (e.g., Trend Arlington -- MK found no wireless, limited power)
       Bronson Center -- wireless(?), power(?)
       OPL - wifi at branches if Library Card. Emerald Plaza $25 for 4 hours.
       --- potential idea GIMP tutorial 
         "Randal Leavitt Memorial Tutorials" An occasional series of workshops on F/L software.
         Ask family if they are OK with it.
         $5 or so registration (Paypal?) and give out "materials". 
         Ask for volunteers at main meeting.
     - review other items.

  * Update on action items from last Board meeting (excepting Tux)
     LL - google calendar done
        - Need to decide who will keep it up.
     MK - small change still to deposit
     JN - ask R Echlin if he'll do a "Tux Taste"
     
  * Upcoming meetings
     Covered elsewhere

  * Membership and outreach
     LL - swag for meetings e.g., Nostarch Press, O'Reilly, Make Magazine
          Swag Subcommittee / Linux book exchange
          Announce at meeting

  * OCLUG support of Ottawa IPv6 Summit
       
   The Ottawa IPv6 Summit organizing committee requests that OCLUG support
   the initiative by providing working cash up to $500 to be repaid on the
   assumption that receipts are sufficient. Monies will be handled by Bart
   Trojanowski and proper records and receipts will be kept.
   
   The estimated revenue is 120 attendees at approx. $65 each. ($7800)
   
   The fixed costs are: 
      rooms less than $500.
      marketing/promotion costs: less $1000
      web site and bank charges: $300
      speaker costs: $2000 to $3000.
   The variable costs are:
      lunch: <$30/person.
   Total costs: $8400, assuming worst case costs above.
   
   We would not budget a deficit, and we are seeking sponsors. 
   Most (90%) of speakers will be contributing their time and travel
   costs.   

   Moved: RR, Seconded MK. nem con.

  * Other

  * Tux setup planning. Agenda below. Implementation plan discussed. See [[:MigrationPlan]]


----

===== Tux Setup Planning =====

==== Management? ====

  * Panic book -- update
      * binders
      * access passwords (which?)
      * financial info
      * corporation no. and address(es)
      * directors contact info.
      * moderators contact info. and scope
      * update mechanism -- put on agenda for each month

==== Tux ====

  * Platform choice
  * Base software
     * OS
     * Apache2
     * ssh
     * php5 (??)
    
  * Content 
     * Web material
     * AUP for users (could be via mailing list)
     * Wiki
     * other
         - google calendar: Need to decide who will keep it up.


  * Mailing lists: 
     * On host: Mailman, postfix, postgreSQL, SpamAssassin or link to spam filter, other??
     * Outsourced (e.g., Freelists): ??

  * Domain forwarding


==== Timing and Players ====

   * Who?
   * When?
   * Resources?