OCLUG Board meeting

Date: 2014-05-29, 19:15 EST(-5:00) Location: RGB's place

===== Agenda =====
  * Approval of agenda
  * Review of previous minutes
    * Jan 2014 (IRC)
    * April 2014 (IRC)
  * Committees and events
    * User Group Connect
    * Volunteers
    * L3GO
  * Finance Report
  * Membership list
  * Government of Ontario "compliance? letter
  * Speaker pool/etc.
  * Linux in the Wild
  * Review OclugBoardForwardAgenda
  * Update on action items from last Board meeting
  * New business
  * Next board meeting
  * Meeting adjournment
  * Action items


===== Attendance =====
  * Richard Guy Briggs
  * Scott Murphy
  * Aaron Wilcox
  * Kelly Kendrick
  * Ian Gorman (IRC)

===== Approval of agenda =====
  * All in favour

===== Approve Last meeting's minutes =====
  * Minutes not transcribed yet from IRC for January and April.

===== Committees =====
  * User Group Connect
    * Scott reports can't make plans yet until we see new Shopify venue
    * Scott may defer web site to Brenda
    * Scott sent details of domain renewal expenses, will actually request payment.
    * Scott got info and contacts for rest of committee from Rob.

  * Volunteers
    * Nothing has happenned.
    * Next meeting 19:00 on Thursday June 5th, 2014, @Smoque Shack

  * L3GO
    * The last meetings happened Tuesday May 13th. 6 people showed up. (RGB, IEG, RK, AP, AM)
    * The next meeting is June 10th at Red Pepper Thai-Viet (434 Bank@Gladstone) for 18:30.
    * RGB still needs to ask for L3GO web site and mailing list from OCLUG.

===== Finance =====
  * Aaron will get cheque to Scott for UGC domain.
  * RGB to submit expenses for corporation status updates from the Ontario Government.
  * Change to monthly statements?

===== Membership list =====
  * Scott can send a scan of updates from AGM to RGB.

===== Government of Ontario "compliance? letter =====
  * RGB will send update to board of director's list to gov.on.ca

===== Speaker pool/etc. (this is an issue with a lot of groups) =====
  * Shopify has informed mus that we will not have the space next Thursday, Shopify hacker days will be pre-empting the space.
  * Since Shopify bumped us and we have no speaker, we'll go to:
    * The Smoque Shack, 129 York St, Ottawa, ON K1N 5T4, (613) 789-4245
    * BoFS and Beer.  We'll reserve one wall of tables.
  * Scott tried to ditch biglumber listing for OCLUG at OPL, no reply.
  * Soctt will talk to Kenn Hussey from Puppet Labs for a talk.

===== Linux in the Wild =====
  * Sunday July 13th, 13:00, weather permitting.
  * There will likely be delegates from the Ottawa Linux Symposium <linuxsymposium.org> in attendance similar to past years.
  * Cold pot luck, drinks will be supplied.

===== Review OclugBoardForwardAgenda =====
  * Business Continuity Plan (Panic book revision)
    * Need to know whether or not tuxbis will be virtualized.
    * Scott has a recipe for this (blueprint)
    * RGB: should fire up 2nd v20z and install identical O/S for reference.

===== Update on action items from last Board meeting =====
  * Thank Cody.

===== New business =====

===== Next board meeting: Wednesday June 25, 19:00, IRC =====

===== Meeting adjourned at 20:57. =====

===== Action items =====
  * Scott: Wait on Shopify new space for UGC.
  * Scott may defer UGC web site to Brenda
  * Scott will actually request payment for UGC domain.
  * Scott will update media about next meeting and volunteer time and LitW.
  * RGB to ask Scott for wiki access update.
  * RGB still needs to ask for L3GO web site (wardi) and mailing list (Scott) from OCLUG.
  * RGB to submit expenses for corporation status updates from the Ontario Government.
  * Aaron to change to monthly statements?
  * Scott can send a scan of updates from AGM to RGB.
  * RGB will send update to board of director's list to gov.on.ca
  * Soctt will talk to Kenn Hussey from Puppet Labs for a talk.
  * RGB: should fire up 2nd v20z and install identical O/S for reference.
  * RGB: make decision about Virt framework.
  * Scott: Thank Cody.