====== OCLUG Board meeting ======

Date: 2013-07-31, 19:30
Location: RGB's house

===== Agenda =====
  * Committes 
    * User Group Connect
    * Volunteers
    * L3GO
  * Servers
  * Finance Report 
  * AGM, Election, Membership lists
  * Update board of directors with Govt. of Ont.
  * Other Business

===== Attendance =====
  * Richard Guy Briggs
  * Scott Murphy
  * Aaron Wilcox

===== Regrets =====
  * Rob Echlin
  * Cody Somerville

===== AWOL =====
  * Ian Gorman

===== Committees =====
  * Volunteers
    * Meeting 18:00 on June 6th @Shopify.
    * It did happen.
    * Next meeting 18:00 on Tuesday August 6th, @Shopify

  * User Group Connect
    * Rob will provide a report to the OCLUG board.  Still pending.
    * The web site updates are still pending.  Scott will take care of that.

  * L3GO
    * The last meetings happened Monday June 10th, July 12 with 6 people attending.
    * The next meeting is August 12th at Red Pepper Thai-Viet (434 Bank@Gladstone) for 18:30.

===== Servers =====
  * Mailing lists:
    * 14, many not in use, many not visible
    * this was not fully dealt with last month, new email sent to address.
      * linux
      * oclug-board
      * photography-sig
      * linux-novice -- repurpose this list for the volunteers committee -- password changed for Aaron
      * mailman
      * oclug -- deprecated, 1-2 messages per month -- disabled
      * oclug-announce
      * oclug-events -- merged with announce (redirected)
      * oclug-test
      * oclug-www
      * oclug-www-errors -- disabled, redirected to oclug-www
      * offtopic -- disabled
      * ottawa-school-of-it ottawa/pythian tinkpen, mcr, rthurkal -- disabled
      * sysadmin

  * Following up on the April 2012 meeting, a utilities payment is due.

===== Finance Report =====
  * Nothing to report.
  * Aaron has volunteered to be treasurer.
  * An annual financial statement is overdue to the membership.
  * We need to go in to update signatories.

===== Improving meetings =====
    * Meeting format review
      * breakout group pre-announcements
      * have topic leaders direct the discussion
      * lightning talk
    * add regular board meeting item to review future meeting topics

===== Other Business =====
  * AGM:
    * RGB received membership list from Scott.
    * Cody volunteers to audit the letters patent and by-laws.
    * RGB will get copies of the letters patent and by-laws from MCR.

===== Meeting adjourned at 21:01. =====