Board meeting  -  March 8, 2012

===== New board members=====
- We want to approach prospective board members now, or soon.
- Names                  Who will contact them
  - Adrian               Aaron
  - Scott Murphy         John Nash
  - Kris Williamson      Rob Echlin

===== AGM agenda outline=====
1) Financial report

2) Annual report

3) Future of OCLUG
Present some ideas for the direction of OCLUG
  - ask for help deciding
  - ask for volunteers to help run events 
  - ask for volunteeers for other specific tasks

4) Election

5) Games (OK, we didn't actually say that at the meeting)

6) Beer SIG

===== List of members=====
We will start with the existing list from last year
and do the same thing with it:
- mail everyone on the list
- ask them to reply if they still want to be on the list
- announce on the OCLUG list
- announce on the OCLUG site

===== General notes=====
- The soft copy of the panic book is on the server

===== Possible events=====
====== Big meeting of many Ottawa Software community clubs======
- Software Freedom Day is Sat Sept 15
- Start now
  - find spaces, scout them
    - desireable (says Rob)
      - power outlets near sides of room
      - overhead projector
      - sound system so each club can do a presentation once during the day (or 2x?)
      - A big hall would work
      - tables for each club
      - chairs for 50 people near presentation area
    - suggested locations
      - SITE - Engineering building at U of O
      - Desmarais Building at U of O
      - New building at Algonquin - they have a big eating area there
      - a hall
  - Funding
    - We can pay $500 for the first one
    - Clubs may be willing to donate $100 each next time
    - corporate sponsors?
    
====== Hack fest======
- with Group 51
- people hacking at the server get to be on the overhead
- someone explaining what they are doing

====== Small meetings to help people with computer problems======
- Umi Cafe is one location
- sign on a stick
- contact seniors groups and condos in the area
- different locations

===== Promoting OCLUG meetings=====
- find speakers in advance
- posters -> consdiered maybe too labor intensive
- post to lists of other Ottawa groups
  - need volunteers to help with that
- post to our Google+, Twitter, Facebook
  - post with just one command if possible
  - John Taylor volunteered to do it - he has the software, he thinks.
    - needs passwords
    - needs something to post
    - may be able to post to groups as above, also?


===== Plan B =====
WE discussed, briefly, options if we do not get a full slate of board members
- Meetings have fewer attending
- getting a Quorum at board meetings is an issue
- many members are active online but do not attend meetings in person

Options:
- fold
  - decide how to dispose of the money
  - pay someone to host the site and the mail list for 5 years and pay them?
- revise our organization to do fewer things to deal with fewer people to do them
  - small meetings with no speakers
  - fewer meetings per year
- work with C4C on volunteerism stuff

===== Other=====
Donations from March meeting were passed to the treasurer.
$40

- Did not discuss minutes of December meeting